The following information was taken from Rent Roll Instructions.
A facility Rent Roll is quite possibly the most important document in the facility.
Rent Rolls should be updated, reviewed, checked and check again on a regular basis.
Rent Rolls should be broken down by room number, resident name, room/payer type, sex, date of admission, resident portion of room and board, program portion of room and board, and care level charge and total billing amount. A changes section should be located at the bottom documenting any admission, discharges, or additional billing.
The rent roll documents the residents in the building, admissions and discharges for the month, the room and board charges, level of care charges and any additional charges that may be constant such as personal emergency device charges, etc.
The top of the rent roll is for those residents who stayed full stays for the month and had no changes in billing.
The bottom of the rent roll is for those residents who had changes in billing due to admission or discharge, or residents who needed changes made in addition to their current billing. No resident should have the same charges on both sections of the rent roll.
The Rent Roll should be submitted to the home office on the following dates:
16th of every month, along with all ancillary charges incurred from the 15th day of the previous month to the 14th day of the current month. Ancillaries will be billed as of the last day of the current month, and will appear on the billing for the following month.
The EOM (End of Month) Rent Roll should be provided upon the completion of the month. Ex. On the first business day of January, the EOM December Rent Roll should be provided.
The rent roll should also be submitted as changes in occupancy occur.
The rent roll should also contain the budget information and will disclose whether or not the facility budget is being met.
Always check that your Rent Roll is dated with the appropriate month and has the facility name at the top of the page.
The Census/Rent Roll Form can be DOWNLOADED HERE.